Circleback is an AI meeting assistant that records and transcribes online and in-person meetings in 100+ languages, producing organized notes, action items, and automations for teams.
About
Circleback is an AI meeting productivity tool that turns conversations into speaker-labeled transcripts, structured notes, and assigned action items. It addresses a common problem: participants spend meetings typing instead of listening, and decisions get lost afterward. Circleback works with virtual meetings on Zoom, Google Meet, Microsoft Teams, Webex, Slack huddles, and GoTo, as well as in-person conversations and imported audio.
After a meeting, Circleback generates notes detailed enough for someone who missed the call, extracts action items with the responsible person assigned when the conversation makes that clear, and can push updates into connected apps such as Notion, HubSpot, Salesforce, and Linear. Users can search across all their meetings by asking questions, and teams can expose the same meeting data to AI agents through a public API, an MCP server, a CLI, and webhooks. The company is backed by Y Combinator.
Key Features
Pricing & Fees
- Pricing: Circleback offers a Free plan at $0 per user per month, Pro at $15 per user per month, Business at $25 per user per month, and Enterprise at $35 per user per month, with automatic volume discounts on Enterprise.
- Free tier: The free plan includes unlimited meetings, AI notes and action items, a bot or the bot-free desktop app, mobile and Apple Watch apps, 30-day meeting history, and API, MCP, and CLI access.
- Higher-tier additions: Pro adds unlimited meeting history and integrations like Notion, HubSpot, and Salesforce; Business adds admin roles, unlimited free viewers, and custom data retention; Enterprise adds SSO, SCIM, HIPAA compliance, and unlimited recording storage.
- Discounts: A 30% non-profit discount and a 50% education discount for students are available.
- Data privacy: Circleback states that it does not use customer data to train AI models.
Who It's For
Circleback suits professionals who run many meetings and need reliable records without manual note-taking: sales teams updating CRMs, product managers tracking decisions and tasks, founders and executives coordinating across many calls, recruiters, and consultants documenting client conversations. Teams that want meeting context searchable across the organization, and engineering teams that want to expose that context to AI agents via API or MCP, will find the developer surface useful. It is also practical for in-person meetings thanks to mobile and Apple Watch recording.
FAQ
What is Circleback?Circleback is an AI meeting assistant that records, transcribes, and summarizes meetings into notes and action items, and can automatically update connected apps like CRMs and task trackers afterward.
Is Circleback free to use?Yes, Circleback has a free plan with unlimited meetings, AI notes and action items, and 30-day history; paid plans start at $15 per user per month for the Pro tier.
Which meeting platforms does Circleback support?It works with Zoom, Google Meet, Microsoft Teams, Webex, Slack huddles, and GoTo, and it also records in-person meetings and accepts imported audio or video files.
Can Circleback be used without a bot joining the meeting?Yes, the Circleback desktop app for macOS and Windows records meetings without a bot, and mobile apps handle in-person recording on iOS, Android, and Apple Watch.
Does Circleback train AI models on customer data?No, the company states that it does not use customer data to train models.
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