AppFlowy

AppFlowy

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AppFlowy is an open-source, self-hostable AI workspace where teams manage projects, wikis, and documents with private AI, on-prem deployment, and full data control.

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ai-note-takerai-knowledge-managementSAASfreemium
Last Updated Nov 10, 2026
AppFlowy screenshot

About

AppFlowy is an open-source workspace that combines project management, wikis, documents, databases, and AI assistance in a single application. It exists to solve a common problem for teams that want Notion-style collaboration without handing their content to a third-party cloud vendor: AppFlowy can be self-hosted on a company's own infrastructure, in a private cloud, or even in an air-gapped environment.

The product runs on macOS, Windows, Linux, iOS, Android, and the web, with synchronization across devices. It follows an open-core model, meaning the codebase is publicly auditable and developed with community contributions; the project reports more than 75,000 GitHub stars and 8 million downloads. AI features, including search grounded in the user's own sources, can be powered by self-hosted large language models so that data never leaves the organization's environment.

Key Features

AI search with grounded answers: Users can ask questions and receive answers in seconds, with responses traceable to their own documents and knowledge base entries.
Project and task management: AppFlowy supports end-to-end project tracking, including timelines with dependencies, dashboards, kanban boards, and task lists.
AI meeting notes: Meetings can be transcribed and turned into action items and insights directly within the workspace.
Self-hosting and data sovereignty: Administrators can deploy on-premises, in their own cloud, or fully air-gapped, and control exactly where data is stored and processed.
Enterprise identity and integrations: SAML and OIDC single sign-on, SCIM, LDAP, MCP, and public APIs let AppFlowy fit into existing IT stacks.
Real-time collaboration: Teams can co-edit documents in real time or leave asynchronous comments, with a central admin panel for users, permissions, and workspaces.
Local and private AI: AppFlowy AI can run with self-hosted LLMs and embedding models, keeping AI processing inside the user's environment.

Pricing & Fees

  • Pricing: AppFlowy Cloud offers a free Personal plan and a Pro plan at $12 per member per month billed annually ($16 billed monthly); self-hosted deployment is also available. Enterprise pricing is not publicly listed on the pages we reviewed; check the official site for current plans.
  • Free tier: The Personal plan includes one workspace owner, unlimited guest editors, up to 100 MB storage, file uploads up to 7 MB, 7-day version history, one form, one chart, and limited AI trials.
  • Pro tier limits: Pro raises storage and file uploads to unlimited, offers unlimited forms and charts, 90-day version history, custom namespaces for published pages, and PDF export including subpages.
  • Migration support: The vendor offers assistance migrating from Notion, Confluence, and other tools without accessing the customer's data.
  • Open core: The source code is publicly available, and development is transparent with an active global community.

Who It's For

AppFlowy suits teams and individuals who want a Notion-style workspace they can control: IT and DevOps teams that must keep data on-premises or in a specific jurisdiction, project managers who need timelines and dashboards, and knowledge workers building wikis and documentation. It also appeals to freelancers and small teams looking for a free, open-source alternative to closed SaaS note-taking tools, and to enterprises with regulatory requirements around data residency and AI processing.

FAQ

What is AppFlowy?AppFlowy is an open-source, self-hostable AI workspace for managing projects, wikis, documents, and databases, available on desktop, mobile, and the web.

Is AppFlowy free?AppFlowy has a free Personal plan and a Pro plan at $12 per member per month billed annually; self-hosting the open-source edition is also an option.

Can AppFlowy be self-hosted and run offline?Yes, AppFlowy can be deployed on-premises, in a private cloud, or in a fully air-gapped environment, and its AI features can run on self-hosted LLMs.

Does AppFlowy integrate with existing enterprise systems?It supports SAML and OIDC SSO, SCIM, LDAP, MCP, and public APIs, along with a central admin panel for user and permission management.

Can I migrate from Notion to AppFlowy?Yes, the vendor offers migration help from Notion, Confluence, and other platforms, and states that customer data is never touched during the process.

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